Cases
May 8, 2025
1️⃣ Introduction Teams are increasingly turning to AI tools to speed up their work. But this shift brings a new challenge: “Getting lost between too many tools.”
A startup team was using a different tool for each task — from content generation to summarization, grammar checking to task tracking.
While it seemed efficient at first, the system eventually collapsed:
Information was fragmented across platforms
Each tool required separate sessions and workflows
Team members had inconsistent access to data
This post explains how they turned this chaos into a streamlined structure using Aicado's Super Agent and Team features.
2️⃣ Problem Definition
The team was using the following tools:
ChatGPT → for idea generation
Notion AI → for task tracking
Grammarly → for grammar checking
Another tool → for transcribing audio
Yet another one → for summarizing
Over time, these issues emerged:
❌ Switching between tools was time-consuming
❌ Data was scattered and hard to follow
❌ Team members no longer knew where to find what
Using multiple AI tools was causing confusion rather than increasing productivity.
3️⃣ Solution Overview The team chose Aicado as a solution. Why? Because Aicado:
Centralized all AI functions into a single dashboard (Super Agent)
Enabled collaboration through the Team feature
Required no coding knowledge
Could be embedded into external platforms
Each team member was then able to:
Generate content
Summarize meetings
Check grammar
Ask questions through a chatbot
And they did all of this from a single, unified panel.
4️⃣ Implementation Process
Here’s what the team did:
Created an Aicado account and set up a project-based workspace
Used the Team feature to assign permissions
Activated the Super Agent model within the team dashboard
Started managing content creation, summarization, analysis, and chatbot tasks from this panel
📎 Smooth Integration with Existing Tools:
They embedded Aicado into their Notion-based project management system using embed codes.
Team members could instantly access the AI features from where they were already working.
👥 Collaborative Simplicity with Team Feature:
Everyone shared the same data sources, but each had a private chat history — improving UX and data security.
This centralized knowledge and simplified internal workflows.
5️⃣ Results & Gains In the first 2 weeks:
Time spent switching between tools dropped
Meeting summaries and content creation became 3x faster
Data access became standardized — no more “Where do I find that?”
Team communication and productivity gained momentum again
“We used to need three different tools for one task. Now we do everything in one place. Teamwork finally feels easy again.” 6️⃣ Learnings & Recommendations
Even the best tools can hurt productivity when they don't work together
AI solutions should be chosen with the team in mind — people working together need systems they can use together
Aicado simplifies, personalizes, and accelerates AI usage for both individuals and teams
If you feel stuck between scattered AI tools, it might be time to discover a solution that brings them all together.
7️⃣ Appendices 🛠️ Product Used: Aicado Super Agent 👥 Feature: Free Team account for shared use 📦 Modules: Content generation, summarization, chatbot, grammar checking, analysis 🔗 Integration: Embeddable into platforms like Slack and Notion ⏱️ Setup Time: 20–25 minutes
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