How
How to Create Automation with Zapier by Using Webhooks
How to Create Automation with Zapier by Using Webhooks
How to Create Automation with Zapier by Using Webhooks
How to Create Automation with Zapier by Using Webhooks
May 12, 2025
How
May 12, 2025
Aicado’s chatbot can greatly improve your website's interactivity, allowing you to engage with your audience in real-time. By integrating Aicado with Zapier, you can automate processes like customer support, lead generation, and personalized marketing campaigns.
This guide will take you through the step-by-step process of connecting Aicado’s chatbot with Zapier using webhooks for seamless automation.
What is Automation with Zapier?
Zapier is an online automation tool that connects different apps and services to automate workflows. It allows users to create "Zaps," which are automated workflows that consist of:
Trigger: an event that starts the workflow
Action(s): tasks completed as a result of the trigger
Why Use the Automation with Zapier?
Zapier is ideal for automating repetitive tasks without code. Benefits include:
Saves time
Boosts productivity
Easy tool integrations
Example: You could set up a Zap that automatically saves Gmail attachments to Dropbox or sends Slack alerts for new CRM leads.
How Does It Work?
Follow these steps to integrate Aicado Chatbot with Zapier using webhooks.
What You’ll Need:
A Zapier account (free trial or premium)
A Google Sheet to store chatbot interactions
Your Aicado chatbot already set up
🛈 Note: Webhooks are a premium Zapier feature, but are accessible during a 14-day free trial. Step 1: Create a Webhook in Zapier
Log in to your Zapier account.
Click "Create Zap."
Choose "Webhooks by Zapier" as the Trigger App.
Select "Catch Hook" as the Trigger Event.
Copy the provided Webhook URL.
Step 2: Configure the Webhook in Aicado
Log in to your Aicado account.
Click "Create Your Embeddable AI Tool."
Choose your chatbot model.
Click "Create Your Embedding."
In the "Features" section, enable "Webhook."
Paste the Zapier Webhook URL.
Save the configuration.
Step 3: Prepare Your Google Sheet
Open Google Sheets and create a new spreadsheet.
Add column headers (e.g., Timestamp, User Message, Bot Response).
Keep it ready for testing.
https://95cccf8161a54e107ffcf29811489ca3.cdn.bubble.io/f1747058977927x108556936246954060/create%20zap.png
Step 4: Test the Webhook with Aicado
Send a test message to your Aicado chatbot.
Go to Zapier and click "Test Trigger."
Zapier should capture the webhook data.
🛈 Note: This is essential to validate the webhook link. Step 5: Link Zapier to Google Sheets
In your Zap, add an Action step.
Select "Google Sheets" as the Action App.
Choose "Create Spreadsheet Row" as the Action Event.
Connect your Google account.
Select the spreadsheet you prepared earlier.
Map columns like:
Timestamp → webhook's timestamp
User Message → webhook's usermessage
Bot Response → webhook's botresponse
Test to confirm data is saved properly.
https://95cccf8161a54e107ffcf29811489ca3.cdn.bubble.io/f1747058986735x548113434178895360/webhook.png
Step 6: Activate Your Zap
Name your Zap.
Toggle it "On."
Your Zap is now live!
Each message sent to your Aicado chatbot will automatically be saved in Google Sheets.
Bonus Tips for Advanced Automation:
📩 Email Alerts: Use Zapier’s "Email by Zapier" to get notified of new entries.
⚙️ Use Filters: Add conditions to only save specific conversations.
🛈 This setup helps you track Aicado chatbot interactions and use Zapier’s automation without writing any code!
https://95cccf8161a54e107ffcf29811489ca3.cdn.bubble.io/f1747058994505x435903406335737860/output.png
Play Video — Learn how to add webhooks to your customizable AI chatbot and automate using Zapier. ← Watch now no-code needed! What Can You Do with Your Automation with Zapier? Example Scenario: Event Management
Aicado’s chatbot helps an event organizer handle registrations and communication:
Registration Automation:
User registers via chatbot
Zapier updates a Google Sheet
Confirmation email is sent
Real-Time Updates:
Workshop choices and preferences logged in Airtable/Notion
Post-Event Surveys:
Zapier sends automated feedback forms after event
Benefits:
✔️ Simplified Registration
📊 Real-Time Insights
🤝 Enhanced Engagement
By using Aicado with Zapier, event organizers can streamline their workflow, improve attendee satisfaction, and gather valuable feedback automatically.
